Hanahoe and Hanahoe LLP – Privacy Policy

Last updated: March 2026

 

1. Who We Are

Hanahoe and Hanahoe LLP is a firm of solicitors regulated by the Legal Services Regulatory Authority (LSRA).

Registered Address:
16 North Main Street, Naas, Co. Kildare

Data Protection Contact:
officemanager@hanahoeandhanahoe.com

For the purposes of data protection law, Hanahoe and Hanahoe LLP acts as a Data Controller in relation to personal data collected through our website and in the course of providing legal services.

3. What Personal Data We Collect

Depending on the nature of the legal services provided, we may process:

Identity and Contact Data

• Name
• Address
• Email address
• Telephone number
• Date of birth
• PPS number (where required)

Client and Matter Data

• Correspondence to and from you
• Legal documentation
• Court pleadings
• Contracts and agreements
• Property and title documentation
• Probate and estate documentation

We may also process personal data relating to opposing parties, witnesses, beneficiaries, or other individuals involved in legal matters where necessary for the provision of legal services.

Financial Data

• Bank account details
• Transaction information
• Billing information

Special Category Data (Article 9 GDPR)

Where necessary for legal services, we may process:

• Health or medical information
• Information relating to family matters
• Information relating to employment disputes
• Other sensitive information relevant to legal proceedings

Criminal Convictions Data (Article 10 GDPR)

In certain legal matters, we may process information relating to criminal offences or alleged offences. Such data is processed only where necessary for the establishment, exercise, or defence of legal claims or in the administration of justice, and under the control of authorised personnel in accordance with the Data Protection Act 2018.

AML & Regulatory Data

In compliance with anti-money laundering legislation, we may collect:

• Passport or driving licence
• Proof of address
• Source of funds information

Website Data

For website enquiries:

• Name
• Email address
• Telephone number

Technical Data

• IP address
• Website usage data
• Analytics data

5. Purposes of Processing

We process personal data for:

• Responding to website enquiries
• Providing legal advice and representation
• Conducting conveyancing and property transactions
• Handling probate and estate administration
• Managing litigation and dispute resolution
• Complying with LSRA regulatory obligations
• Complying with anti-money laundering legislation
• Billing and financial administration
• Establishing, exercising, or defending legal claims

7. Legal Professional Privilege

Communications between solicitors and clients may be protected by legal professional privilege.

Where applicable, this may limit the rights of access or disclosure under data protection law.

9. Sharing Personal Data

We may share personal data where necessary with:

• Barristers and counsel
• Courts and tribunals
• Opposing solicitors
• Expert witnesses
• Banks and financial institutions
• Revenue Commissioners
• Land Registry and public bodies
• CORTBase (case management provider)
• Microsoft 365
• Kendlebell telephone answering service
• IT support providers

Where required, third parties may act as independent data controllers. In such cases, those third parties are responsible for their own compliance with data protection law.

All processors are required to process personal data securely and in accordance with data protection law.

11. Data Retention

We retain personal data in accordance with:

• Legal Services Regulatory Authority requirements
• Anti-money laundering legislation
• Statutory limitation periods
• Professional practice obligations

Retention periods vary depending on the type of legal matter:

• Litigation files are retained for a minimum of 6 years following completion of the matter.
• Conveyancing files are retained for a minimum of 12 years in accordance with professional obligations.
• Title deeds and original property documents are retained until returned to a lending institution (where a mortgage exists) or otherwise in accordance with client instructions.
• Anti-money laundering documentation is retained in accordance with statutory requirements (typically 5 years).

In certain circumstances, personal data may be retained for longer where required for legal proceedings, regulatory investigations, complaints handling, or to establish, exercise, or defend legal claims.

13. Your Data Protection Rights

Under GDPR, you have the right to:

• Access your personal data
• Request rectification
• Request erasure (where legally permitted)
• Restrict processing
• Object to processing
• Data portability (where applicable)
• Lodge a complaint with the Data Protection Commission

Requests may be made by contacting:
officemanager@hanahoeandhanahoe.com

We may require proof of identity before processing requests.

Certain rights may be limited where personal data is subject to legal professional privilege or where restrictions apply under data protection law.

15. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.